HiPower Privacy Policy
Last Updated: October 31, 2026
HiPower, a California nonprofit corporation (“HiPower,” “we,” “us” or “our”), runs leadership programs, a membership community and events for professional leaders. This Privacy Policy explains what personal information we collect through hipower.org, our programs, memberships, events and communications (the “Services”), how we use and share it, and the choices you have. It is part of our Terms of Service (“Terms”), and capitalized terms not defined here have the meanings given in the Terms.
1. Information we collect
Information you give us
Contact and professional details: name, email address, phone number, mailing address, job title, company, LinkedIn profile, speaking topics, bio and headshot.
Application materials: form responses, essays, references, career information and goals you submit when applying to our programs or membership.
Membership and registration details: membership tier, events you register for, session and track choices, committee and volunteer interests, and attendance.
Event logistics: dietary preferences, accessibility or accommodation needs, roommate or hotel preferences, and an emergency contact if you choose to provide one.
Purchases: items ordered, billing and shipping address, and transaction records. Card details go directly to our payment processors; HiPower does not receive or store full card numbers.
Your Content: testimonials, book recommendations, survey and feedback responses, talk submissions, and messages you send us or through our discussion platforms.
Information collected at events
We and our contracted photographers take photos and recordings at events, as described in Section 11 of the Terms. You may opt out of photography by telling HiPower staff at check-in.
Information collected automatically
When you visit the Site, our website platform and similar tools automatically collect technical information such as your IP address, browser and device type, pages visited, referring site and approximate location. This is collected through cookies and similar technologies. Some are necessary for the Site and shopping cart to work; others help us understand how the Site is used. See Section 8.
Information from others
We may receive information about you from people who nominate or refer you, references you list in an application, sponsors or partners who co-host an event you register for, and publicly available professional sources such as LinkedIn.
2. How we use information
to review applications and decide on admission;
to run memberships, programs and events, including registrations, room blocks, catering, name badges, headshots and accommodations;
to connect members to one another;
to process payments, fulfill merchandise orders and keep financial records;
to publish member and participant profiles, cohort pages and attendee lists so that members can connect with one another;
to send program updates, newsletters, renewal invitations and event announcements;
to share limited contact information with sponsors as described in Section 5;
to document and promote HiPower using event photos and testimonials;
to improve our programs through surveys and feedback, and to understand how the Site is used;
to enforce our Terms and Community Code of Conduct, keep the community safe, and meet legal, tax and accounting obligations.
We use dietary, accessibility and emergency-contact information only to plan for and support your participation in our programs and offerings, and share it only with the venue, caterer or staff who need it.
3. Information visible to other members and the public
HiPower is a community, so some information is meant to be seen. Your name, title, company, LinkedIn address, speaking topics, photo and bio may appear on public pages of the Site such as Executive Members, cohort pages and event attendee lists, and on members-only pages or materials such as directories and event apps. You can ask us to change or remove your listing at any time by writing to legal@hipower.org. The Terms limit how members may use one another’s information (Section 10 of the Terms) and prohibit scraping or AI training on member information (Section 14 of the Terms).
4. How we share information
We share personal information only as described below:
Service providers that help us operate, under obligations to use the information only for HiPower, including Squarespace (website, commerce and forms), Stripe and PayPal (payments), Printful (merchandise printing and shipping), Hubspot (email platform), Google (document management and email platform), Zoom or other video platforms, Airtable and other data management platforms,, and event management platforms such as Luma.
Venues and event partners, such as the conference hotel and caterers, to the extent needed to manage room blocks, meals, accommodations and check-in, and professional photographers.
Sponsors, as described in Section 5.
Other members and the public, as described in Section 3.
Legal and safety reasons, when we believe disclosure is required by law, needed to respond to legal process, or necessary to protect the safety or rights of HiPower, members or others.
Organizational changes, to a successor organization if HiPower merges, reorganizes or transfers its programs, in which case this Policy will continue to apply to your information.
Except for the sponsor sharing described in Section 5, we do not sell, rent or trade personal information.
5. Sharing with sponsors
HiPower’s sponsors help keep membership and event fees affordable. As part of those sponsorships, we may share the names, email addresses, professional titles and company names of members and event attendees with current HiPower sponsors, who may use them to introduce themselves, invite you to sponsor-hosted events and share professional resources and offers. A current list of sponsors appears at on the Site.
Sponsors must agree in writing to use the information only to communicate with you directly, not to sell, rent or pass it on to anyone else, to include a working unsubscribe option in every email, to keep it reasonably secure, to delete it when the sponsorship ends or when you ask, and to comply with applicable anti-spam and privacy laws.
We never share your mailing address, application materials, payment information, dietary or accessibility information, or anything said in our sessions with sponsors.
Your choice. You can opt out of sponsor sharing at any time by emailing legal@hipower.org. After you opt out, we will leave you off future lists shared with sponsors. If a sponsor already has your information, you can unsubscribe from that sponsor’s emails directly.
6. Your choices and rights
Access, correction and deletion. You may ask us for a copy of the personal information we hold about you, ask us to correct it, or ask us to delete it. We will respond within 30 days. We may keep information we need for financial records, legal obligations, or to resolve disputes, and deleting some information may mean we cannot continue your membership.
Email. You can unsubscribe from newsletters and announcements using the link in any email. We will still send messages about your membership, registrations and purchases.
Photos. You can opt out of event photography at check-in and ask us to remove images of you from the Site and our social media where practical. If you opt out of event photography, we may request that you sit in specific locations during the event to avoid photography.
Sponsor sharing. See Section 5.
Send requests to legal@hipower.org. We may need to confirm your identity before acting on a request.
Your California privacy rights
California residents may ask how we share personal information with third parties for their direct marketing. HiPower shares limited information with sponsors only as described in Section 5. To make a request, email legal@hipower.org with “California Privacy Rights” in the subject line.
7. Cookies, analytics and Do Not Track
The Site uses cookies set by Squarespace or other websites we use for essential functions such as the shopping cart and security, and for analytics that show us which pages are visited. Embedded content, such as LinkedIn links, videos or maps, may allow those third parties to set their own cookies and collect information about your visit under their own privacy policies. HiPower does not use advertising cookies or allow third parties to track visitors across websites for advertising.
You can block or delete cookies through your browser settings, though some parts of the Site, such as checkout, may not work without them. Browsers offer a “Do Not Track” setting; because there is no common standard for responding to it, the Site does not currently change its behavior in response to Do Not Track signals.
8. How long we keep information
We keep personal information for as long as needed for the purposes above. In general, we keep member and participant and event records for the length of your involvement with HiPower and five years afterward so that alumni can reconnect, financial records for at least seven years as required for tax purposes, application materials from applicants who are not admitted for two years. Event photos may be kept indefinitely as part of HiPower’s history.
9. Security
We use reasonable administrative and technical safeguards, rely on established platforms for payments and data storage, and limit access to personal information to staff, board members and volunteers who need it for HiPower work. No system is completely secure, and we cannot guarantee the security of information transmitted over the internet. If we learn of a breach affecting your personal information, we will notify you as required by law.
10. Children
The Services are intended for adults. We do not knowingly collect personal information from anyone under 18. If you believe a minor has given us information, contact us and we will delete it.
11. Visitors outside the United States
HiPower is based in California, and the information we collect is stored and processed in the United States. By using the Services from outside the United States, you understand that your information will be handled under U.S. law.
12. Changes to this Policy
We may update this Policy from time to time. If we make a material change, we will post the updated Policy with a new “Last updated” date and notify current members by email at least 30 days before it takes effect. We will not use previously collected information in a materially different way without giving you notice and, where required, asking for your consent.
13. Contact us
Questions or requests about this Policy can be sent to legal@hipower.org.